Last Updated: May 24, 2018
1.1 The RealtyNXT entities responsible for your information
All references to the job seeker and the Employer are defined as provided for in the introduction of the RealtyNXT ‘Terms of Service’.
1.2 Personal Data and Non-Personal Data
2. Information collected
You provide different types of information in order for RealtyNXT to provide our services, products and features to you.
2.1 Information you provide to RealtyNXT
– From your account
We collect data from you when you create a RealtyNXT account, request information, subscribe for a service, participate in a survey, post a rating or review, post a question or an answer, post a resume, complete a RealtyNXT assessment, upload content or otherwise actively send us data on our Site. This may include, but is not limited to, your user name, password, first and last name, email address, telephone number (including mobile phone number), street address, gender, occupation, interests, messages you send to users, and any other data included in a submitted profile or resume, including but not limited to application materials and answers to screener questions submitted to Employers through RealtyNXT and answers you give to any questionnaires sent to you, which you answer.
– Through your activity on RealtyNXT
In addition, as part of the standard operation of the Site, RealtyNXT may collect and analyze information from your computer or mobile device and actions taken on the Site, including, but not limited to, your resume, your searches on RealtyNXT, the titles of jobs you search, click on or apply to, where those jobs are located, salary interest or experience, the general salary range or experience level of the jobs you view (where indicated), your activity time on the Site and each page, page views, clicks, taps, session activity, browser type, operating system, type of device, MAC address, IP address and the domain name from which you accessed the Site.
– When using an automated phone screening
– When providing employer information
If you are an employer, RealtyNXT may request that you provide certain personal data to RealtyNXT in order to verify your account. This information may include, but may not be limited to, your federal Employer Identification Number (EIN), business registration information, or a utility bill, the name and email address of an employer representative.
This information will be used for internal purposes only, subject to any request by law enforcement or a court order.
2.2 Information collected when you apply for jobs or access RealtyNXT from some third-party websites
– When you apply to jobs on some third-party sites
RealtyNXT may also collect information about websites and web pages you visit through our mobile software or while using RealtyNXT for Chrome, and this may include third-party sites and web pages. We only do this in order to allow a job seeker to keep a record of particular job listings of interest, to detect a job application form on a third-party website to give a job seeker the option to auto-fill parts of the form using RealtyNXT Resume or to confirm an application.
– When you log in or use RealtyNXT from some third-party sites
You may also create an account or log in to your RealtyNXT account using third-party websites including, but not limited to, Facebook or Google. If you do not already have a RealtyNXT account but log in to RealtyNXT using your Facebook or Google account, this creates a RealtyNXT account using the same email address used in your Facebook or Google account. If you agree to provide this information to RealtyNXT, Facebook or Google will authenticate you and redirect you to RealtyNXTs Site. Please note, when you log in to RealtyNXT using your Facebook or Google account, Facebook or Google will cookie you in order to authenticate you as a Facebook or Google user.
By accessing RealtyNXT through your Facebook or Google account, you understand that Facebook or Google will share certain data detailed above in this paragraph for the purposes of authentication to permit you to access our Site in a secure manner. You may stop this at any point from your Facebook or Google account. This information will be considered RealtyNXT account information for purposes of your use of the Site.
You have the ability to disable the connection between your Facebook or Google account and your RealtyNXT account at any time by accessing your privacy settings on your Facebook or Google account. Facebook may also ask for your permission to share certain other details with RealtyNXT, including but not limited to your name, profile picture, public profile information, and email address. For those users that avail of the RealtyNXT family specifically, Facebook may ask for permission to share your friend list, and RealtyNXT may use some of this data to connect you with other users of the RealtyNXT family.
PLEASE NOTE THAT YOUR RELATIONSHIP WITH FACEBOOK OR GOOGLE OR ANY OTHER THIRD-PARTY WEBSITE IS GOVERNED SOLELY BY YOUR AGREEMENT WITH SUCH THIRD-PARTY WEBSITE.
2.3 Any other personal data RealtyNXT may receive from third parties
2.4 Storage of your information
2.5 What Personal Data is required
RealtyNXT will indicate to you at the point of provision as to whether or not particular personal data provided by you is required in order to provide certain RealtyNXT services or features to you. Where personal data that is required is not provided by you then the particular feature or service may not be available to you.
2.6 The legal basis on which RealtyNXT collects your personal data
RealtyNXT collects and processes your personal data on the basis of different legal grounds, depending on the nature of the personal data is provided and the type of processing involved. More information on this is provided here.
– Performance of a contract
Most of the personal data processed by RealtyNXT is performed on the basis that it is necessary for the performance of our agreement with you, or in order to take steps at the request of the user prior to entering such an agreement. An example of this would be where RealtyNXT matches job seekers with employers.
– Legitimate interest
A second ground relied upon by RealtyNXT for other types of processing of your personal data is that it is necessary for the purposes of legitimate interests pursued by RealtyNXT. Such legitimate interests will include where RealtyNXT sends you marketing about our products and services, where we believe you have a reasonable expectation that we will perform a particular type of processing on your behalf, or where such processing is strictly necessary for fraud detection and prevention. RealtyNXT will only rely on such a ground where an assessment has been performed balancing the interests and rights involved and the necessity of the processing in order to provide our services, products and features to you.
– Compliance with a legal obligation
A third ground relied upon for certain types of processing is that it is necessary in order to allow RealtyNXT to comply with a legal obligation. An example of this would be where RealtyNXT is required to retain business records for fixed periods of time in order to comply with local legal requirements.
3. Limitation of use or disclosure of Personal Data
3.1 Where a job seeker wants to close an account
When a job seeker closes an account, the job seeker will no longer have access to any of the data we make available under that account name, including but not limited to, search history, job search preferences, saved jobs, jobs the job seeker has applied to, job alerts, resume, and any other data associated with the account. If the job seeker uses the same email address to set up a new account, this data from a previous account will not become available to the job seeker again. Please also note that closing your job seeker account may result in you losing access to all RealtyNXT products and the ability to utilize the “Log in with RealtyNXT” feature found on certain third-party sites.
RealtyNXT reserves the right to keep any materials in a closed account as necessary to preserve and protect its rights to the extent permitted by law (for example, to preserve records of a dispute) or to comply with its obligations under local law (for example, if requested to retain by law enforcement). A closed account does not mean that all of the data is expunged from the RealtyNXT systems, although it will not be readily available under the job seeker’s original account name. When the job seeker presses the close account button on the dashboard, RealtyNXT will begin to process that instruction within 24 hours and will have completed the operation within 40 days.
3.2 Where an employer wants to close an employer account
3.3 Where a job seeker wants to delete a job application
If a job seeker wants to delete a job application performed on RealtyNXTs Site, they are advised to contact the prospective employer directly to request deletion of their application. For job applications which you, the Job Seeker submit through RealtyNXT (including the use of the RealtyNXTs apply button) to an employer, (with related materials submitted), please note: 1) that your applications and materials may be controlled by an employer; 2) we may direct you to that employer for personal data deletion requests where that personal data is held by that employer; and 3) RealtyNXT depends on the employer or the employer’s agent to provide RealtyNXT with the correct destination for all applications.
3.4 Where the Employer Contact Details Provided to RealtyNXT Are Incorrect
In the event that the electronic destination provided to RealtyNXT is incorrect, your application materials will not be sent to the intended recipient of the application. RealtyNXT has no liability for such applications. If you do not wish to send your application materials in this manner, you should send them directly to the employer.
3.5 @Realtynxt.com mail addresses
When communicating through RealtyNXTs message relay system, you will see an email address with @realtynxt.com ending. You understand that you retain no ownership rights in these email addresses, which are specific to employers’ job listings but are owned by RealtyNXT. However, RealtyNXTs relay system will show the name associated with your account or job application in the “To:” or “From:” field.
Please also note that since the message proxy and relay services depend on the functionality of the third-party providers, there may be technical delays on the part of those email service providers.
3.6 Minimum age of our users
The Site is not for use by anyone under the age of sixteen (16) years. To use the Site you agree that you must be the minimum age (described in this paragraph below) or older.
The minimum age for these purposes shall be 16, however, if local laws require that you must be older in order for RealtyNXT to lawfully provide the services in the Site to you then that older age shall apply as the applicable minimum age. In all jurisdictions outside the European Union, if you are under the age of 18 or the age of majority in your jurisdiction, you must use RealtyNXT under the supervision of your parent, legal guardian or responsible adult. RealtyNXT adopts a range of measures to try to ensure that we do not accept individuals who do not meet the minimum age and any other applicable age requirements. If you do not satisfy these age requirements, please email firstname.lastname@example.org (remove spaces when sending an email).
4. Purposes, uses and disclosures of information
1) provide our services, products and features to you, to help job seekers find jobs and employers find candidates;
2) to measure and improve those services, products and features; and
3) to protect our users and provide them with customer support.
More detail on these purposes, uses and disclosures of your information is set out below.
4.1 Creating an Account, Sending You Job Alerts and Other Promotional Materials
If and to the extent permitted by applicable law, RealtyNXT may use your contact information to (i) create an account, (ii) send you job alerts, and (iii) send you information about RealtyNXT, including promotional materials. RealtyNXT may use third-party partners to perform these activities on RealtyNXTs behalf.
A job alert is defined as an email sent to you that you sign up for containing job listings in response to a search query you have run (a “Job alert”). Job alerts may also include jobs that RealtyNXT recommends to you, RealtyNXT targeted sds, companies you may be interested in following, or other actions you may want to take on the Site.
4.2 Giving you relevant search results and recommended jobs
In order to optimize our services, products and features for you, RealtyNXT may use your previous search and browsing history (e.g. the jobs you click on), or application materials and answers to screener questions, to identify you and determine relevant search results and provide you with recommended jobs or reach out to you about jobs you may be interested in. We may also use demographic and/or profile data to tailor your experience on the Site, to show you content that RealtyNXT feels you may be interested in, and display content according to your preferences.
4.3 Your contact information
When you give RealtyNXT your contact information (such as your name and email address) and other forms of Personal and Non-Personal Data, you agree that RealtyNXT may utilize this information for the purposes outlined in sections 4, 5 and 9, to the extent applicable. In particular, you agree that RealtyNXT may, as part of its services to you, communicate with you, or initiate communication with you on behalf of a third-party, through your RealtyNXT account or through other means such as email, telephone (including mobile phone), or postal mail, including through the use of contact information that you may provide to RealtyNXT or that RealtyNXT may otherwise obtain from third-party resources.
4.4 Your resume information
Your information, including personal data, gets placed on the Site when you upload or edit a resume. RealtyNXT reserves the right to charge third-parties a fee for accessing your information, including personal data, as part of RealtyNXTs services. At your direction, RealtyNXT may also send your resume to third-parties if you choose to apply for a job listing. The extent to which your information is made available to third-parties depends on the privacy settings you choose on RealtyNXT. When a job seeker creates a resume on RealtyNXT, they are given the option to make their resume public or private. This is detailed below.
– Private resumes
Private resumes are only made available to those to whom the job seeker has initiated an application or provided their resume. Where this occurs, you make your resume, your name and other personal data that you place on your resume available to third parties. Those third parties may be interested in you as an employee, and may forward your resume to other third parties.
– Public resumes
Public resumes are available to anyone with access to RealtyNXTs resume search application, in order to increase the visibility of that resume and help RealtyNXT find you a job. Where this occurs, you make your resume, your name and other personal data that you place on your resume available to third parties. Those third parties may be interested in you as an employee and may forward your resume to other third parties.
If you post a public resume, this may be crawled by, and displayed through search engines when someone searches for your name. This means that third parties can view the personal data contained in your resume and you may receive unsolicited contact from parties unaffiliated with RealtyNXT and for whom RealtyNXT has no responsibility. If you post a public resume on RealtyNXT, please note that although RealtyNXT expressly prohibits the scraping of its Site, any resume you post publicly is public information and the content may be copied by a third party in violation of these terms.
For public resumes, you also authorize RealtyNXT to remove your name from your public resume, in certain instances.
– Changing Your Resume Privacy Settings
You will be given the option to make your resume private or public when you place your resume on RealtyNXT. You may adjust this at any point by editing your privacy settings on RealtyNXT. Where you adjust your resume from a public one to a private one, RealtyNXT does not warrant how often third-party search engines will update their caches, which may continue to contain your resume information.
4.5 Matching job seekers with employers
You acknowledge that RealtyNXT may determine whether the words of your resume or any other individual’s resume match the words of certain job descriptions, and vice versa, in order to improve the Site or any other RealtyNXT product or service (including by displaying or otherwise making available potentially relevant job descriptions and resumes to job seekers and employers).
If you have a RealtyNXT account or a RealtyNXT-hosted resume, you agree that RealtyNXT may contact you or suggest you or your public resume to employers that might be interested in a person who matches your behavior on RealtyNXT.
In addition, if you are located in the United States and you set your resume to public, this means that RealtyNXT may share all of the aforementioned information about yourself with recruiters working for or on behalf of employers. If you do not wish to share such information, you may set your resume to private.
4.6 Sending messages on RealtyNXT
RealtyNXT provides two-way message proxy and relay services to the users of our products, including RealtyNXT resume, RealtyNXT apply, and post a job. By utilizing this RealtyNXT relay function, you acknowledge that you are asking RealtyNXT to send these messages on your behalf. This includes your resumes, cover letters, applications, messages, questionnaire answers, responses, offer letters and other materials.
We monitor, review, store and analyze such content, including via automated means, for data analysis, quality control, and to improve the Site or any other RealtyNXT product or service. Examples of such improvements would be optimizing our search results, improving job listings, provide you with personally relevant product features, and preventing fraud and spam.
4.7 Sending You text messages about employer appointments
RealtyNXT may offer you the opportunity to receive a text message from RealtyNXT when an employer has scheduled an interview or event with you or responded to your application via RealtyNXTs email relay. In such an event you will enter your phone number on the RealtyNXT consent form and by entering your phone number you are representing and confirming it is your number and you have the right to accept text messages on the number. RealtyNXT will only send you a text message reminder for such interviews or messages through RealtyNXTs email relay, and you agree to accept such text messages on your cell phone including messages sent by automated telephone dialing system. To unsubscribe at any time, reply to the text with STOP or contact RealtyNXTs customer support.
4.8 Preventing fraud and spam
We may use a variety of methods to detect and address anomalous activity and screen content to prevent abuse such as spam or fraud. However, such detection methods are not perfect and false positives may occur. These efforts may on occasion result in a temporary or permanent suspension or termination of some functions for some users.
– Preventing fraud and spam in messages
RealtyNXT also reserves the right to drop messages from our relay system that RealtyNXT determines do not adhere to Site Rules or any of the terms of this agreement. RealtyNXT further reserves the right to conduct investigations to determine whether you are perpetrating a scam, spamming RealtyNXT or its users, or otherwise conducting fraudulent activity on RealtyNXT by various means, including but not limited to investigating your functionality by setting up profiles and names that belong to RealtyNXT. RealtyNXT also reserves the right to turn over any information gathered via such investigations to the police or other third parties if RealtyNXT believes that you are using the Site in violation of these terms.
RealtyNXT reserves the right to verify and confirm the identity of any party associated with an email relay. This includes but is not limited to verifying the identity of the sender of an email with the employer agents associated with that email address on the relevant job listing.
4.9 Facilitating payment
If you provide credit, debit or other payment card and related details to us in order to make a payment, RealtyNXT will use such information only for the purpose of processing the payment.
4.10 Automated processing of your personal data
In order to optimize the performance of the RealtyNXT Site and services for users, RealtyNXT performs automated processing of personal data evaluating certain specific aspects relating to a user, in particular, to analyze or predict aspects concerning a user’s personal preferences or interests in terms of RealtyNXTs Site and services. Where it occurs, such processing is carried if it is necessary for the performance of our agreement with our users, to allow RealtyNXT to provide its services to job seekers and employers, or in other cases on the basis of a user’s consent.
4.11 Transfer of Information to RealtyNXT Affiliated Entities
Any information shared by you with RealtyNXT may be shared with or transferred to any RealtyNXT affiliated entity (including RealtyNXT), no matter where located, for the purpose of providing you services and improving the Site. This includes RealtyNXT affiliated entities located outside the European Union (“EU”) or Switzerland.
Such transfers are performed in full compliance with applicable data protection rules and subject to appropriate safeguards, primarily through the use of extensive data protection agreements, in order to ensure adequate protection of users’ Personal Data. The services provided to you and the functionality of the Site could not be provided without such a transfer. If you do not wish your information to be transferred in this way you should not use this Site.
4.12 Transfer of information to third parties
– Transfer to employers
Employers agree to comply with all their responsibilities under applicable data protection rules with respect to the collection, processing and storage of personal data, as well as providing adequate protection of all data subject rights provided for under all applicable data protection rules.
– Transfer to service providers and vendors
We may use third parties to perform services in connection with our operations, to improve the Site and our services, products and features, and to protect our users. These third parties may include (but are not limited to) service providers and vendors.
RealtyNXT may also transfer your Personal Data in limited situations to certain third-party vendors that assist RealtyNXT with protecting our users and maintaining the quality of our services, products and features provided to those users. An example would be vendors RealtyNXT uses for fraud detection purposes.
– Transfer to cloud service providers
Please also be aware that we may also use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be non-negotiable; these service providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including personal data, by these companies.
– Transfer of publicly available information
When users post content on RealtyNXT in a manner that is intended to make that content publicly available and searchable by individuals, RealtyNXT reserves the right to aggregate and share that information with third parties. For example, if an employer posts a job on RealtyNXT, RealtyNXT may share that job posting or information contained within that job posting with third parties, at the discretion of RealtyNXT and subject to agreement between RealtyNXT and any such third parties. RealtyNXT also reserves the right to share information aggregated from public sources in this capacity.
– Third-party sites you link to from RealtyNXT
– Transfer of personal data for individuals in the EU and Switzerland
5. Additional uses and disclosures of non-personal data
RealtyNXT seeks to use reasonable security measures to help protect against the loss, misuse and alteration of the personal data under RealtyNXTs control. No method of transmission over the internet, or method of electronic storage, is 100% secure, however. In addition, please note that emails, messages sent via your web browser, and other similar means of communication with other users, are not encrypted. Therefore, while we strive to protect your information, we cannot guarantee its security.
8. Links to Third-Party Sites
The Site may make available links to other websites. When you click on such links, you may leave our Site. The Site may also make available company pages, which may contain information provided by third-party employers.
We are not responsible for the information collection, use, disclosure or other privacy practices of any third party, including our affiliates, third-party service providers, any employers (including any employer that provides a company page), any third party social media platform, any third-party making available the devices or operating systems for which the site is available, and any third-party operating any website to which the site contains a link. You may have rights directly enforceable against these third parties so you should consider their privacy policies to learn more.
9. Acquisitions and other reorganizations
10. Exercising Your Rights With Respect to Your Personal Data
RealtyNXT users that provide their personal data in the EU, and those that provide their personal data in any other jurisdictions that adopt laws affording equivalent protections to those in the EU, may avail of the rights detailed below.
10.1 The Right to Rectify Your Personal Data
RealtyNXT users are able to edit and update most of their personal data held by RealtyNXT on the Site, and if you have any queries or complaints we encourage you to contact us.
Alternatively, if you do not wish to do this you may make a formal request to have RealtyNXT rectify any inaccurate personal data on your behalf by sending an email to email@example.com from the email address associated with your account.
10.2 The right to object to or restrict the processing of your personal data
If you have any queries or complaints about how we process your personal data we encourage you to contact us.
Alternatively, if you do not wish to do this, you may make a formal request to object to, or restrict, the processing of your personal data by RealtyNXT. In order to do so, please send an email to firstname.lastname@example.org from the email address associated with your account.
10.3 The rights to access to and portability of your personal data
RealtyNXT users are able to access most of their personal data held by RealtyNXT on the Site, and if you have any queries or complaints we encourage you to contact us here.
Alternatively, if you do not wish to do this you may make a formal request to access your personal data held by RealtyNXT. In order to do so, please send us an email to email@example.com from the email address associated with your account, and send the following message in your email: “I am requesting to access my personal data.” RealtyNXT will provide your personal data to you in a portable format to allow it to be transmitted to third parties.
10.4 The right to delete your personal data
RealtyNXT users are able to edit and update most of their personal data held by RealtyNXT on the Site, and if you have any queries or complaints we encourage you to contact us.
Alternatively, if you do not wish to do this, you may make a formal request to delete your personal data held by RealtyNXT. In order to do so, please send an email to firstname.lastname@example.org from the email address associated with your account, and send the following message in your email: “I am requesting to delete my personal data.” Once your request has been confirmed, RealtyNXT will initiate the necessary steps to execute this exercise, including the deletion of your RealtyNXT account. Where the deletion request relates to personal data that you previously requested be made public on RealtyNXT (e.g. a job seeker posting a public resume), we will make reasonable efforts to inform any other controllers of this request.
PLEASE NOTE: by requesting the deletion of your personal data, you will no longer be able to create an account with RealtyNXT using the same email address. If you simply wish to close your account, please click the “close my account” button in your account page.
10.5 Some Limitations
Such rights of rectification, objection, restriction, access, portability and deletion are subject to certain limitations, as provided for by applicable laws. Individual requests will be completed within the time allotted by relevant regulations, which starts to run from the point of RealtyNXT confirming your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by RealtyNXT and only be imposed to the extent permitted by applicable law.
11. Do not track requests
12. Opting out
If you no longer want to receive marketing materials from us based upon your personal data, you can go ahead and may opt out of receiving such marketing-related messages by sending an email to email@example.com (remove spaces when sending email). Please note that we may still send other messages to you, such as administrative messages. We will comply with your request as soon as reasonably practicable, and in accordance with applicable laws.
13. General inquiries and complaints
13.1 Contacting RealtyNXT
You may contact RealtyNXT on the following address: 602, Omkar The Summit Business Bay, Nr. Western Express Highway Metro Station, Andheri-Kurla Road, Chakala, Andheri East, Mumbai – 400069 If you would like to contact RealtyNXTs Data Protection Officer, please send an email to firstname.lastname@example.org.
If you believe your data protection rights have been infringed by RealtyNXT, you have the right to complain to the appropriate data protection supervisory authority in your jurisdiction.